Why Us?

Experience

Camera recording a woman sitting in a room with bookshelf background, with the camera and microphone in the foreground.

With over 15 years of experience in AV and IT, we've seen a lot. Budgets get wasted, timelines slip, and equipment doesn’t always match the actual needs of the space. Too often, it’s up to someone on your team—usually without AV expertise—to catch problems before they happen.

Two people working at a wooden desk with laptops, papers, and pens, engaged in a discussion or collaboration.

That’s where we come in…

We make sure your project stays on track, your money is well spent, and every decision is made with your best interests in mind. Whether it’s a simple studio or a multi-room conference system upgrade, we’re here to ask the right questions, spot red flags early, and make sure the outcome works for you.

And by the way…

We are in NO way slamming integrators. They are our partners in executing proper solutions for you. Without them—no equipment would be purchased, no final building plans made, no installation—no upgrade.

…what you actually need for an AV upgrade? You could ask the integrator—they’ll likely bring in their own consultant to walk through your needs and suggest some gear. That’s a good place to start, but it can be tough to tell what’s essential and what might be more than you really need. Since they’re also selling and installing the equipment, it’s totally fair to wonder if the advice is 100% aligned with your goals, or theirs.

So, how do you know…

That’s where having an independent consultant on your side can make all the difference.

You need someone who speaks AV, understands IT, and knows how to communicate with your team—whether it’s leadership, facilities, or tech. Someone who’s not trying to sell you gear, but actually focused on what works best for your space, your people, and your budget. That’s why we exist. We’re your independent AV guide—here to simplify the process, ask the right questions, and make sure nothing gets lost in translation.

We make AV simple, so you can focus on what matters.

Our Work…

Helping a Client Navigate Their AV Quote with Confidence
Reviewed AV design, identified gaps, and improved functionality at a lower cost

The Situation

A client contacted Conference Clarity after receiving a quote from an AV integrator. They had been advised by a colleague to bring in a consultant to review the proposal and make sure the system would fully meet their needs. They weren’t looking for a full redesign — just a second set of expert eyes.

What We Found

  • Missing functionality: Essential components weren’t included in the original quote — likely to be added later as change orders.
  • Overpriced or underperforming equipment: Roughly one-third of the gear could be swapped for more capable, lower-cost alternatives that better matched the client's goals.

Our Approach

We met with the client to understand their goals and pain points, then created documentation outlining:

  • Recommended changes to meet functionality expectations
  • Alternative equipment options and associated savings
  • A streamlined layout for the integrator to adjust the proposal

We worked collaboratively with the integrator and stayed available throughout the project as a resource on the client’s side — all the way until the updated quote was signed.

The Outcome

With our support, the client moved forward knowing:

  • Their system was designed around real needs
  • The quote reflected full functionality — no surprises
  • Their investment was optimized for value and performance

Why It Matters

Even when an integrator does good work, a second look from a consultant can reveal misalignments that could cost more or deliver less than expected. This project proves how helpful a light-touch review can be.

Need help reviewing a quote or proposal? We’d love to help. Let’s chat.

frequently

asked

questions

A raised hand with a watch and ring, with a blurry background of a presentation and two people in focus, likely in a conference room or seminar setting.

  • We help you plan, budget, and manage your audiovisual project—whether it's a single conference room or a full office buildout. We don’t sell equipment or represent any brands. Our role is to make sure your AV system fits your needs and runs smoothly.

  • Integrators install and sell the gear. We help you figure out what you actually need before that happens—and make sure bids, designs, and timelines stay on track. We work only for you, not the installer.

  • Yes. We coordinate with everyone involved in the project—from IT and facilities to architects and general contractors—to make sure the AV solution fits seamlessly into the overall plan.

  • We specialize in conference rooms, boardrooms, offices, podcast studios, and presentation spaces. We also consult on live production setups when needed.

  • We offer flexible packages based on project size and scope, from basic guidance to full project management. Prices typically range from $2,000 for small projects to $25,000+ for large, multi-room builds.

Subscribe

Subscribe