When Should You Bring in an AV Consultant?

If you're planning an upgrade to your office, conference rooms, or studio space, chances are AV (audiovisual) technology is part of the picture. But figuring out what you actually need—and how to get it done right—can be tricky. That’s where bringing in an AV consultant makes a real difference. So when's the right time to loop one in?

Here are a few key moments to consider:

1. At the Start of a New Office Build or Renovation

If you're planning to build out or renovate your office space, it's the perfect time to bring in an AV consultant. Working alongside your architect, general contractor, and IT team, we can help ensure the AV needs are considered from day one—before drywall goes up or electrical gets locked in. Early planning avoids costly changes later.

2. Before You Call an Integrator

AV integrators sell and install equipment—but their solutions may be limited to the products they carry. Bringing in a neutral consultant first means you’ll get unbiased advice based on what’s best for your space, not what’s on the sales floor. We help you define your needs clearly, so you can compare apples to apples when the quotes come in.

3. When You’re Not Sure What You’re Looking At

Ever received a quote that feels like a different language? You're not alone. If you don’t know whether you’re being upsold—or under-prepared—an AV consultant can translate the jargon, evaluate proposals, and make sure you're getting the right solution at the right price.

4. If Your Last Project Didn’t Go Smoothly

Maybe your last install ran over budget, took longer than expected, or ended in tech that didn’t work the way your team needed. These are all signs that you’d benefit from expert guidance next time. We don’t just plan—we stay involved to help keep projects on track.

5. When You Want to Avoid Surprises

AV projects often involve multiple vendors, timelines, and moving parts. Having someone on your side—who understands the tech and the business side—helps you avoid surprises and ensures the final result actually supports the way your team works.

Final Thoughts

Bringing in an AV consultant isn’t just for big-budget projects. Whether you’re setting up one conference room or building a new HQ, it’s about making sure your investment is smart, scalable, and stress-free.

Need help figuring out where to start?
Let’s talk—our only job is to make AV clear and manageable for you.